Custom Accounts

One key difference between whatifi and your spreadsheet is data.
In a spreadsheet, every value is simply a number with a label in the next cell. Delete that column with labels and you’ll have no idea what the value represented.
In whatifi, we attach a bucketload of metadata to each value. Dates. Amounts. Ranges. And Account Types.
Much like an accounting package - we have a full chart of account and ledgers. We follow a fairly common framework for our defaults accounts but we also give you the ability to create your own ledger-style accounts.
This will be important if you are using our Import Event (importing account data from an Excel doc/CSV file) or our Accounting Integration Event (pulling data from Quickbooks, Xero and other common Accounting software).

Creating New Accounts

Custom Accounts can be created one of two ways - either in advance using our Custom Account interface, or on the fly, as needed, when adding details directly inside of an Event or Record.
Most of the time, you will want to add Accounts on an as-needs basis.
*On our roadmap is the ability to bulk add Accounts in a more table-like interface.

Custom Account Panel

The Custom Account Panel
The Custom Account Panel
This will launch our Add New Custom Account widget. Account created here are available throughout your Scenarios.

In-Event/Record Create Account Option

The Account Picker Menu with the Create New Account option
The Account Picker Menu with the Create New Account option
This option opens the same Add New Custom Account widget. The difference is that account can be created AND assigned to the Record at the same time.

Add New Custom Account Widget

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We have four main layers of Accounts (plus Display Accounts)
  • Top Level Accounts
  • Sub Accounts
  • Leaf Accounts
  • Leaf Sub Accounts
  • Display Accounts
The Top Level Accounts and Sub Accounts are locked and, at this time, we do not support creating additional Accounts on this level (let us know if you think we are missing anything).

Display Accounts

Display Accounts keep track of non-financial data like inventory units, customers, segments, growth, churn, KPIs, etc.
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Top Level Accounts

The basics. You’ve seen these all before….
  • Income
  • Expenses
  • Assets
  • Liabilities
  • Equity

Sub Accounts

Nested under Top Level Accounts, these are your common next level. For example, Expenses:
  • Expenses
    • Operating Expenses
    • Cost of Goods Sold

Leaf Accounts

There are some default Leaf Accounts but in general, this is where you can start to add your own Accounts
  • Expenses
    • Operating Expenses
      • Employment Expenses (default)
      • Rent (custom)
      • Utilities (custom)
      • Office Supplies (custom)

Leaf Sub Accounts

In cases where even more account organization and segmentation is required ,you can add Leaf Sub Accounts.
  • Expenses
    • Operating Expenses
      • Employment Expenses
        • Toronto (custom)
        • Los Angeles (custom)
        • Atlanta (custom)